Vision

• Project employees scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration are eligible for vision insurance. Coverage goes into effect on the first of the month following 30 days of continuous employment. All other requirements are the same as medical.
• VSP PPO Plan

Life

• To be eligible, employees must be scheduled to work at least 75% time, with an appointment expected to equal or exceed six months. The coverage is equal to the employees' annual salary not to exceed $50,000. Eligible employees are eligible on the first of the month, following 30 days of continuous employment and receipt of application. The Foundation bears the cost of this benefit. To initiate participation, the employee must complete an enrollment form.

Enrollment Periods

October 1st - October 31, 2003 is the time you may enroll, change health plans or add eligible family members. Open enrollment changes takes effect the following January 1.

If you have a change in address or move out of the plan area, you may be eligible to change plans immediately.

Contact the Human Resources Department at (408) 924-1410 for further information.

Open Enrollment Materials
You have 60 days from the date of your initial appointment to enroll in a health plan. Your coverage becomes effective the first day of the month following the date the Health Benefit Officer receives your completed Health Benefit enrollment form (HBD-12).

Special Enrollment
If you have a new dependent as a result of marriage, birth, adoption, or placement for adoption, you can enroll yourself and all eligible dependents within 60 days after that event. You may also be eligible to use this Special Enrollment period under certain other limited circumstances; for example, when a court has ordered you to provide coverage for a spouse or minor child.

Other special circumstances may apply. Please contact the Human Resources Department at (408) 924-1410.

Enrollment Form

Sick Leave

Sick leave for full time employees is credited at the rate of 8 hours per month. Part time employees earn sick leave based on the percentage of time they work. Project employees may accumulate 96 hours on a continuing grant but are required to forfeit unused sick leave at the end of a grant or contract or project year. Foundation employees are never paid for unused sick leave benefits upon termination.

Vacation accrual is based on length of service as follows:

Vacation carry over amount is based on length of service and exempt/ non-exempt status. The maximum unused accumulated vacation that may be carried forward on January 1st is 80 hours. Part-time employees receive vacation accrual in proportion to their percentage (of assignment) of the full-time rate.

Holidays are given for the purpose of allowing employees paid time off for special occasions. There are normally 12 such holidays per year. The exact schedule is announced at the beginning of each calendar year.

New Year's Day
Martin Luther King's Birthday
President's Day
Cesar Chavez Day
Memorial Day
Independence Day
Labor Day
Thanksgiving
Friday after Thanksgiving Day
Christmas Day
In addition to the named holidays, there are 2-3 additional days per year given, usually in connection with the Christmas and or New Year's holidays.

• Link to 2003-2004 Holiday Calendar

Retirement

To be eligible, employees must be scheduled to work at least 50% time, with an appointment expected to equal or exceed six months duration to participate in the retirement plans (described below).

• Retirement Plan (TIAA-CREF) Retirement Annuity (RA)
  The Foundation contributes 10% of the employee's monthly base salary to a vested annuity. Project employees are eligible on the first of the month after one year of service. Project employees must have worked at least 1,000 hours. The employee, to initiate contributions, must complete an application.
  
  
• TIAA-CREF Tax Sheltered Annuity Group Supplemental Retirement Annuity (GRSA)
  TIAA-CREF GSRA's, also known as tax-deferred annuities, this plan is designed for employees who wish to set aside threw payroll deductions; tax-deferred funds over and above any retirement plan contributions. Taxes on the contribution, plus any interest or dividends, are deferred until paid out as benefits or withdrawn from the annuity. The employee, to initiate contributions, must complete an application.
  • Link to Salary Reduction Agreement
    
    
• Retirement Plan (TIAA-CREF) Group Retirement Annuity (GRA)
  Employees must be enrolled in the GSRA and set aside a percentage of their salary in order to receive the GRA benefit. The Foundation will contribute a matching amount up to 3 percent of the employee¹s base salary to the GRA. Project employees are eligible on the first of the month after one year of service. Project employees must have worked at least 1,000 hours. The employee, to initiate contributions, must complete an application.
  
  
• Lifetime Medical Benefits
  Retiring Foundation employees age 55 or older, with at least 5 years of continuous service in the preceding 10 years and who are currently employed by the Foundation and enrolled in a Foundation sponsored health plan, are eligible for life time medical benefits. This benefit is extended to eligible dependents also currently enrolled. For further information talk to your Benefit Coordinator. Dental and Vision Insurance are NOT included in the above retirement benefit.

• Long-Term Disability Policy
  To be eligible, employees must be scheduled to work at least 75% of the time, with an appointment expected to equal or exceed six months. Enrollment is automatic on the first of the month upon receipt of application. Project employees are eligible on the first of the month after one year of service. Project employees must have worked at least 1,000 hours. The Foundation bears the cost of this benefit.The employee, to initiate participation, must complete an enrollment form.
  
  
• State Disability Unemployment Insurance (SDI)
  SDI automatically covers all Foundation employees. This state-mandated program provides coverage against loss of wages for an employee sustaining a non-work-related injury or illness which prevents the employee from performing his or her regular or customary work. Claims must be submitted to the California Employment Development Department. The initiation of the procedure can be done over the phone: 1-800-580-3287. Forms are also available at the HR Office.

Employee Assistance Program (EAP)
The Foundation provides an Employee Assistance Program, with free visits to a certified counselor.

Social Security
The Foundation does not participate in the Social Security Program

Medicare Tax
A 1.45% of base salary up to social security wage base, paid by both employee and employer.

Dual Benefit Coverage
Employees holding a concurrent appointment with the Foundation and SJSU, who are eligible for medical and dental benefits from both institutions, may only receive benefits from one source.

Worker's Compensation

• All employees are covered under our Worker's Compensation Insurance in the case of a work related accident or illness.
• What to do when an injury happens at work

Leave of Absence

• Leaves of Absence are available to certain employees under FMLA and other programs (see details in Request Form).
• Request Form

Payroll

Forms

Health Benefits Forms